- Association level: Association administration has easy access to contact details, can track membership development in the associations and communicate with specific target groups.
- Club level: Club administration, coaches, etc. have access to all relevant team information and can communicate with specific groups.
- Team Level: Coaches, members and parents can communicate effectively and ensure daily activities run smoothly with the team app. Users can, among other things, register for activities, exchange photos and pay membership fees.
Powerful association management software for sports - free to use
What is association management software?
Association management software (AMS) is a digital platform that helps federations, organisations, and large clubs manage members, payments, licenses, and communication in one place.
With SportMember, you get a free, powerful system built specifically for sports associations and non-profits, designed to save time and improve communication across all levels — from federation to club to team.
The best association management software for federations and sports organisations
SportMember’s association management software gives you a complete overview of members and clubs within your organisation.
You can communicate directly with officials, coaches, and players, manage licenses, track memberships, and analyse club performance — all from one central dashboard.
Key benefits:
- Free to use and fully GDPR-compliant
- Works across association, club, and team levels
- Real-time membership and data insights
- Built-in communication tools (email, push, feed posts)
- License and event management included
- Customisable reporting and satisfaction surveys
From clubs to federations – one integrated system
SportMember levels
SportMember is already used by thousands of clubs. Now, our association-level software connects everything under one umbrella — giving your organisation a unified view across all clubs and members.
With our digital platform for club management, we are already helping many teams and clubs do exactly that. Now we have developed an additional level - an umbrella over everything - an association management software that brings together all the important functions specifically for associations.
Here are the benefits of an association management software:
Smarter communication and segmentation
With SportMember, you can send targeted messages to exactly the right audience — for example, “girls aged 12–14 playing badminton in a specific region.”
Messages can be sent as:
- Emails
- Push notifications
- Feed posts
That means no irrelevant messages, no wasted time — just accurate communication to the right people.
Real-time data and performance insights
Gain access to live membership data from every club and member within your federation.
You can easily:
- Track membership growth and retention
- Analyse trends by club, region, or sport
- Measure the impact of initiatives or campaigns
With this data-driven insight, you can plan smarter, target resources effectively, and strengthen your organisation’s strategy.
Always up-to-date contact information
One of the biggest challenges for associations is keeping contact data current.
With SportMember, updates made by clubs or individual members are automatically synchronised at every level — club, regional, and national.
That means your contact information is always up to date without any manual maintenance.
Manage licenses and compliance efficiently
Easily create and manage member licenses, dispensations, and fees.
SportMember gives you:
- A live overview of all active licenses
- Tracking of fees issued to clubs
- Tools to ensure clubs apply for correct licenses
- Automated publishing of team sheets and licenses for association matches
This makes administration smoother and ensures full compliance across all levels.
Membership cards and sponsor offers
Promote your sponsors directly through digital membership cards or discount cards.
Add links, barcodes, or QR codes — and even create kickback systems where clubs earn money when members use sponsor offers.
This helps generate additional revenue for both clubs and associations.
Satisfaction surveys and feedback tools
Measure the health and engagement of your clubs with member satisfaction surveys.
You can:
- Create periodic surveys for new, current, or former members
- Use automated distribution and collection
- View results in a visual “Red-to-Green” dashboard
This makes it easy to identify challenges and improve well-being across clubs within your association.
Event and ticket management
Organise events and manage ticket sales directly from SportMember.
Filter participants by:
- Sport or discipline
- Age group or gender
- Region or role
Registrations and ticket payments are handled directly in the system, saving time for organisers and providing a professional experience for attendees.
Regular updates and flexible setup
We continually improve our association platform based on user feedback.
SportMember is a flexible solution that can be customised to your organisation’s specific needs.
If you require tailored features, our development team can adapt the platform to your workflows.
For any inquiry you can contact us by email at [email protected] or [email protected]. You can also book a short online meeting with us by clicking on the button below.
FAQ: Association Management Software
What is non profit association management software?
Non profit association management software is a digital system that helps organisations manage memberships, payments, communication, and data in one platform.
SportMember offers a free solution designed specifically for sports associations and federations.
What is the best association management software?
The best association management software combines membership tracking, communication tools, and real-time reporting in one place.
SportMember is among the best options for sports organisations — powerful, user-friendly, and free to use.
Can SportMember manage both clubs and associations?
Yes. SportMember connects clubs, teams, and associations in one system — ensuring a seamless flow of data, communication, and updates.
Is SportMember’s association software free?
Yes. Associations can use SportMember for free, including core tools for member tracking, communication, and license management.
Premium customisations are available for larger organisations.
How does SportMember help with data accuracy?
All contact and membership data are synchronised automatically. When a club or member updates their details, the changes instantly appear at association level — keeping all records current and correct.
Can I send targeted communication to members?
Yes. SportMember allows you to segment by age, gender, sport, or region and send messages directly via email, push notification, or feed post.
SportMember's association software - successful use in all countries
SportMember's association software already has many satisfied users in countries such as Denmark, the Faroe Islands, Belgium, Germany and the United Kingdom. The system is a proven solution that helps associations optimize administration and communication. With new agreements in the pipeline, even more countries will soon benefit from the system's many features.